Vision:
Working hard and distinguishedly to achieve quality and local and international academic accreditation for the University of Nineveh.
Mission:
The tasks of the Registration and Student Affairs Division include all aspects related to students, whether technical or administrative. These responsibilities start from the admission of students to the university and extend until their graduation. The department is required to continuously monitor and coordinate between colleges, directing these efforts according to the general objectives of the university and the requirements of community development.
Objectives:
Implementing laws, instructions and controls related to students, both permanent and graduate, and positive interaction with students and professors to organize the educational process by registering students, announcing class schedules, and creating a database for students.
Controls for admission to Iraqi universities:
Controls for admission to Iraqi universities:
The Ministry of Higher Education and Scientific Research annually launches the Student Guide for Central Admission, the Student Affairs Procedures Guide, and the Admission Controls and Conditions.
To download the Student Affairs Procedures Guide, the Admission Controls and Conditions 2023_2024. Click Download Guide
To download the Student Guide for Central Admission 2023_2024.
Instructions for new students:
The Registration Department is one of the most important departments of the college that deals with everything related to the student during
his academic career from his registration and enrollment in the college until his graduation.
The department includes two units:
The Registration Unit, which is concerned with following up on students continuing their studies.
The Documents Unit, which is concerned with following up on graduates and providing them with all the books and study documents they need in their practical life after graduating from college.
Official documents required to be submitted by the student:
A certified and stamped preparatory study document.
A medical examination that confirms the student’s eligibility to study and issued by one of the specialized medical committees distributed to all Iraqi universities, and the student is not registered without it.
The student’s Iraqi nationality certificate with a colored copy.
The student’s civil status ID with a colored copy.
Residence card with a colored copy.
For the martyrs’ families, the student is required to bring a letter of approval from the Martyrs Foundation.
3 colored photos of the student
Mechanism for registering new students:
After the student confirms that his name is on the admission lists, he visits the relevant college, bringing the official documents mentioned above. The student’s presence is mandatory, as it is not permissible to delegate him. The stages of his registration are as follows:
Receiving the registration receipt and proceeding from the college’s accounts department.
Receiving registration forms from the “New Students Reception and Registration Committee” affiliated with the college’s registration department. These forms include (student file, student information form, identity request form)
All forms are filled out with the correct and accurate data of the student and submitted to the registration department with all the student’s official documents for the purpose of reviewing them and verifying the accuracy of what is stated therein and placing them in a joint file
The student goes with this file to the director of the registration department for the purpose of signing the accuracy of the information contained therein by the student and conducting the interview through which the student’s fitness and suitability for study is verified.
The student must attend in person and may not be represented by a representative to complete the registration requirements mentioned above within a period not exceeding two weeks from the date of issuance of the central admission lists. Otherwise, the student’s admission will be considered cancelled and his right to study will be forfeited.
After the end of the specified period of two weeks for student registration, the Registration Department will issue an administrative order with the names of the students registered for the purpose of commencing study.
Student ID:
In the first days of his studies and after commencing study in his department, each student in the college is provided with an ID for the purpose of using it inside and outside the university campus. This ID is valid for two academic years and is then replaced by a second ID and so on until the student graduates from the college, where this ID is withdrawn from him.
Confirmation letter:
It is an official letter provided to the student in case he needs it, issued by the college and addressed to the official body specified by the student, confirming that he is a student in the college and continuing his studies, stating the stage to which the student is affiliated. The student is provided with the required support letter through the Assistant Dean for Administrative and Student Affairs. When the issuance of the IDs is delayed, the student is provided with a support letter addressed to the university guard to allow the student to enter the university campus until his ID is issued.
Transfer between colleges:
The controls for transferring between colleges in Iraqi universities differ from one academic year to another according to the developments of the stage determined by the Ministry and in a central manner, taking into account the interest of the student and providing the opportunity for the largest possible number of students to enroll in the colleges and institutes closest to their place of residence. This will reduce the burdens and difficulties facing the student, which gives him the best opportunity to focus on his studies and academic achievement and raise his scientific level. Therefore, the Ministry sets controls and mechanisms to organize the transfer, which are included in paragraphs classified according to the cases of students included in the transfer.
In general, two types of transfer can be identified:
Re-nomination: This is a privilege given to first-year students in colleges and institutes in the country who cannot continue studying in their current specialization, who have been postponed for the academic year or who have failed in the first grades exclusively, for the purpose of re-nominating them to another study in or near their place of residence. This process is carried out under the direct supervision of the Department of Studies and Planning / Central Admissions in the Ministry, where nomination modification forms are submitted from colleges and institutes to it for the purpose of studying them and determining a new specialization for the student according to his desire and what his differential score qualifies him for.
Transfer between departments in similar colleges: A successful student to a higher grade (except for the final grades) has the right to transfer his studies to a similar department in a university or college in or near his place of residence according to the capacity of that college. This is done in coordination between the student’s previous college and his subsequent college according to controls and mechanisms determined annually and centrally by the Department of Studies and Planning / Central Admissions, taking into account the interest of the student and in a manner that does not affect the performance of the two colleges. In this case, the student must bear the consequences of the transfer process, which arise from a difference in…
