Legal and Administrative Affairs Department

One of the tasks of this department is to directly supervise all legal and administrative matters related to members of the university’s formations. It also organizes and follows up on administrative matters and supervises the university’s staff, teaching affairs, appointments, reappointments, retirement referral transactions, and organizing identities for members of all university formations. Its affiliation is with the Assistant to the University President for Administrative Affairs. This position is held by a professor who holds a doctorate degree.

Firstly. Department structure:
The department consists of the following divisions:
1) Human Resources Division.
a. Calculating service, vacations, salaries, and courses, adding service, entering data and information according to estimated work procedures on the computer, and storing them in personal files according to digital indexing and their history.
B. Follow up on circulars and decisions issued by the university presidency and inform the units concerned about them for the purpose of immediately responding to what is included in the circular.
C. Granting faculty members and employees annual bonuses and promoting them to a higher job grade according to their actual entitlement in terms of certificate and actual service.
Dr. Electronic documentation of all department activities by creating an integrated database and storing it on laser disks.
H. Contributes to the implementation of the quality program for the divisions and administrative units.
And the. Preparing various statistics on employees continuing to work, those enjoying leave, or those leaving work and resigning.
g. Carrying out the work honestly, honestly, and sincerely to maintain the university’s reputation for excellence in work and providing the best services in the fastest time.
H. Trying to obtain the highest ranks in the accuracy of functional work results and their conformity with the vocabulary of staff grades and movement in terms of accuracy of information and implementation of decisions and instructions.
I. Completing the procedures for appointing and transferring and placing within the university for faculty and staff.
Yes. Conducting the transactions requested from the affiliate, such as letters of support, non-objection, and clearance.
K. Updating and following up landlord records.
2) Legal Division.
The Legal Division responds to books related to legal affairs, participates in all investigative committees formed by the university presidency, prepares their records and submits them to the university presidency and the ministry for the purpose of approving them and following up on the implementation of recommendations, as well as approving pledges, contracts, qualifications, faculty loans, and employee advances. By the director and legal staff of the division and opening its records.
3) Employment and Staffing Division.
It is one of the important divisions in which the salaries of employees and teachers will be adjusted, the job titles of employees will be considered, annual bonuses will be made for teachers and employees at the University Center, and service additions will be made for teachers and employees at the University Center, along with auditing job grades and approving the staff of Nineveh University.
4) Public Service Division.
The nature of the work in the division includes the general activities of the university and is directly linked to the Department of Legal and Administrative Affairs and organizing the work of the university’s administrative activities related to the staff of all university formations.
5) Retirement Division:
This unit works to approach public retirement departments, create a service book for employees and teachers, order the disbursement of compensatory rewards for martyrs, orders to add civil and military service, and issue professional leaves related to health disability.
6) Teaching Affairs Division
This division completes the transactions of university service employees, including teachers only, in which orders for retirement, appointment, and reappointment are issued, transfer of services, testing of the candidate’s suitability for teaching, granting academic titles, vacations, letters of thanks and appreciation (grants of seniority), placement, orders of exemption and assignment, letters of support, orders for forming committees, and orders for sabbaticals and delegation within Diameter .
7) Property and Housing Division:
This division organizes contracts for renting a residential unit, signing and certifying them, as well as recommending the formation of inventory committees for the purpose of inventorying the assets of fixed and mobile residential units upon receipt and delivery, submitting reports, confirming shortages, if any, or damage to the furniture and assets, determining that, and submitting the recommendation to take legal measures. .

8) Identity Division:
This division works on organizing the identities of teachers and employees for the presidency of the university with its departments, divisions, and units, along with creating identities for teachers and employees for all colleges and centers, organizing university guard badges for all university guards, organizing the identities of postgraduate students, as well as designing the logos of some university departments, taking inventory of the badges and IDs periodically, and investigating. Regarding the issue of losing ID cards and IDs, providing a recommendation to do so, as well as destroying unnecessary ID cards.
9) Machinery Division
The Machinery Division is one of the important technical divisions at the university, as it carries out activities within the field of cars, as it supervises and follows up on the work of small and large mechanisms (cars) on an ongoing basis and ensures the transportation of employees, teachers, and students to and from the university’s colleges.
10) Parks Division
A. Showing the university with a decent appearance by organizing and coordinating the gardens and squares.
B. Contracting with specialized workers in order to make the university more beautiful and cleaner.
11) Services Division
The Services Division is one of the important divisions for any joint of any government institution and because it represents continuity in administrative work. The division’s activities are summarized, for example, but not limited to the following.
1) Supervising the cleaning of the university’s main streets.
2) Supervising the cleaning of the university presidency buildings and its offices.
3) Removing university waste through compactor vehicles.
12) Central Postal Division
A. Receiving and delivering mail to and from the Presidency of Nineveh University.
B. Sending and receiving external mail.
C. Fixing the incoming number on the books and classifying them according to the file classification.
Dr. Distribute books and papers to college units as directed by the college dean.
H. Preserving books according to the classification of files.
And the. Printing official books.
g. Recording the issued number on the books, according to the classification of the files, and distributing copies of the book to various parties.
H. Documenting and archiving important official books.
I. Coordinating with the Registration Division to archive information for graduate and continuing students.
Yes. Coordinating with the Human Resources Department to archive university employee information.
K. Coordination to archive information related to the division’s work.
to. Coordinating with the Planning, Statistics and Informatics Department to archive statistics, positions and annual plans.

secondly. Tasks and powers.
1- Supervising the work performance of department members, following up on their activities, and distributing tasks according to divisions in a way that helps develop and improve work performance.
2- Addressing colleges and university formations and determining the frameworks required to complete administrative transactions.
3- Evaluating the performance of employees in the department and submitting it to the relevant authorities after discussing with the members about their performance.
4- Follow up on the completion of an updated database for teachers, technicians, administrators, and infrastructure of the university’s formations.
5- Membership in relevant committees within the university and at the Ministry of Higher Education and Scientific Research.
6- Representing the department in scientific, administrative and technical conferences and seminars within the scope of the department’s jurisdiction.
7- Follow up on employees’ daily work hours through the smart fingerprint.
8- Recommending the establishment of the necessary training courses for the department’s members, formulating plans and programs for the department’s work, and following up on their implementation.
9- Providing employees with sick leave forms for medical visits when needed, as well as providing employees with regular leave forms.
10- Rehabilitating and organizing the presidential garage and following up on the deficiencies of cars, in addition to following up on the provision of petroleum products to the university, following up on drivers’ working hours, and determining their tasks.
11- Follow up and provide supplies for celebrations and events held at the university.
12- Following up on legal lawsuits filed by the university and against it, such as following up on legal lawsuits in all courts, the Integrity and Real Estate Ownership Commission, and police stations.
13- Legal representation of the university in investigative committees.
14- Ratification of legal pledges and guarantees of all kinds in accordance with what is stated in Article Nine of the Notary Law.
15- Providing legal advice on various topics referred to it.
16- Follow up on fraud cases related to students and employees.
17- Follow up on the transactions of dismissed politicians and martyrs.
18- Legal representation in employee disciplinary committees in the event of any transgression or complaint among employees.
19- Allocating housing units for university employees (teaching staff) according to a mechanism approved for this purpose.
20- Renting student clubs, kiosks, and copying offices, forming estimation and bidding committees for renting clubs, and following up on the progress of work therein.
21- Follow up on lands for university projects, extinguish the lands and allocate them to Nineveh University, and follow up on trespassers on university property.
22- Preparing an inventory of the university’s properties and their estimated value, and renewing this inventory on an annual basis.
23- Following up on the residential apartments allocated for guests arriving to the university in terms of services and supervising them.