Division of Safety, Chemical, Biological and Radiological Security – جامعة نينوى

Roles and responsibilities:

Spreading the culture of chemical and biological safety and security and educating university members first and then society in general regarding chemical and biological safety and security.
Achieving the security and safety of people through commitment to providing several means and safety clothing for workers and providing first aid devices and equipment in stores.
Participate in the design of storage buildings for chemical and biological materials when rehabilitating or establishing research laboratories and preliminary study laboratories in a manner consistent with safety and security requirements.
Achieving the security and safety of warehouses, provided that storage is carried out in accordance with safety standards and according to the risk of materials interacting with each other and in places close to the point of use to avoid the risks of waiting.
Ensuring that the stock is not exposed to damage or changes in specifications over time by providing the appropriate warehouse location for the stored material and maintaining and controlling the items in order to achieve opportunities to preserve their characteristics and components.
It is stored for a period of time that is longer or shorter depending on the need for these stored materials
Providing appropriate conditions for storage, including lighting, ventilation, lighting, appropriate workers, and suiting the inventory location with the nature of the inventory items.
Applying proper and safe inventory handling methods and methods
Storage is carried out in an appropriate manner, including the processes of receiving, examining, coding, dispensing, handling, planning, and control
The inventory method is based on sound information systems, including coding materials, creating a card for each item, opening a record of the movement of each item, and a documentary cycle that provides real and financial data about the inventory.
Designing records and lists of items according to the degree of consistency and use between them, and coding them to facilitate dealing when requesting and receiving them, in a way that prevents overlap in nomenclature, duplication, or conflict in purposes of use.
Work to reduce the cost of storage and reduce the amount of capital invested in stored assets to the lowest possible extent, taking into account not to reduce the inventory beyond the level appropriate to the university’s needs.
Taking store security precautions against theft, fire, damage, obsolescence, etc., and ensuring that various items are not lost, destroyed, or stolen by establishing an accurate system for receiving, retaining, and dispensing materials.
Providing the financial department with the necessary information for financial settlements and aspects of use, and providing any data that the various departments may need, such as (a statement of stagnant balances, a list of inventory prices).
Conducting the actual inventory at the end of the year, comparing it to the record balances and showing the differences
Facilitating inventory withdrawals according to their usual and recognized operating rates
Carrying out the processes of receiving and calibrating purchased items, depositing them in the university’s stores, recording them in the inventory balances, and notifying those responsible for any violations or transgressions in specifications or quantities.
Allocate storage spaces and places with powers that are compatible with the characteristics of the items and the nature of their components in terms of ventilation, humidity, temperature, sunlight…etc.
It must be taken into account that the stacks are not too high or the stored materials are close to artificial lighting sources to ensure that fires do not occur with these materials as a result of the high temperature.
Providing a picture of the balances of all items in the stores and specifying the minimum and maximum limits and the reorder point
Follow up on item balances and review them periodically, clarify withdrawal rates and the extent of their agreement with the permissible storage limits, and notify the competent purchasing authorities when the minimum stock limit or reorder point is reached.
Expediting the fulfillment of unit needs, verifying the required items and their specifications, and conforming to prevailing instructions when disbursing
Isolate stagnant, damaged, and obsolete items and inform the authorities responsible for disposing of them. The collector must have a list containing an account and description of those items, their quantities and types, to take the necessary decision regarding each of them.
Chairing or membership in materials destruction committees
Establishing methods for destroying chemical and biological materials and disposing of them in the correct and safe ways and not accumulating them in warehouses
Educating all university employees about the danger of pollution and ways to control it and address the damage resulting from it
Coordination between university institutions and between them and the division and other institutions outside the university due to the importance of handling hazardous and toxic materials
Developing and implementing the emergency plan and evacuation plan with the aim of protecting workers from exposure to dangers that occur as a result of an emergency, which includes the evacuation of all relevant laboratories in the department, college, or university, and coordination with the university’s security departments, civil defense, and health emergencies in the event of any accident.
Leadership and control of hazardous materials accidents, safety of workers in confronting the accident, and application of safety procedures that must be followed in material stores and while dealing with them.
Removing traces of hazardous material accident pollutants and disinfecting the accident site and areas affected by it
Design and distribute instructions, indication signs, warning and safety signs, emergency exits, warning signs, and fire signs of all kinds and how to use them.
Training all individuals on health and safety requirements and implementing emergency plans
Organizing training courses to learn about the dangers of chemical and biological materials, how to prevent them, methods of chemical and biological safety and security, in addition to methods for storing materials, in coordination with the Center for Continuing Education.
Conduct periodic maintenance of firefighting equipment and equipment in warehouses and hang them in visible, easily accessible places
Conduct periodic maintenance of fire alarm devices and connect them to the Civil Defense and Fire control room, and operate them from time to time to ensure their suitability.
Improving the awareness of professors and students regarding chemical, biological, and radiological security in university laboratories by holding local and international scientific seminars and conferences, holding specialized workshops in the field of improving chemical, biological, and radiological security, and publishing indicative and warning posters and signs in university laboratories in addition to chemical warehouses and depots.

Powers:

Technical:

Determine the validity of the existing product, whether raw material or other, upon receipt from inspection, etc
Issuing an exchange and receipt permit for all imports and exports
Responsible for the decrease or increase of an item inside the warehouse, and no release was issued regarding its status
Alert about a shortage in the quantity of an item before it runs out
Improving the structural and organizational situation within the warehouse
Responsible for organizing storage units, shelves, and stock safety in accordance with storage instructions
Periodic inspection of electrical installations and equipment to ensure their safety to prevent any electrical sparks from occurring as a result of a defect in the electrical installations extending into the warehouse.
Smoking is completely prohibited inside the warehouses, with strict implementation of this, and warning signs indicating this should be posted in a visible place
The keys to the stores are kept after the end of work in cupboards with a glass front in a safe place and under guard in order to open these stores in the event of fires or in emergency situations, and the competent authorities must be notified as soon as any of them is lost.
Preventing the entry of non-specialists into warehouses and establishing the appropriate system to impose the necessary control on the entry and exit process of warehouses to maintain security therein